Executive Committee Roles & Responsibilities

The MACAC President-Elect shall be elected annually and shall succeed to the office of President, and then to the office of Past President. The President-Elect shall:
  • Be a member of NACAC
  • Assume the duties of the President upon the absence or inability of the President to serve
  • Succeed to the position of the President in the event the President cannot complete his/her term, and shall serve the remainder of the vacating President’s term, and then a full term as President;
  • Appoint chairs to fill vacancies that will occur on standing committees during his/her term as President, in consultation with the President and Past President. All such appointments shall take effect upon the commencement of the President-Elect’s term as President
  • Coordinate facility, food and beverage arrangements with selected NACAC vendor for MACAC meetings held at the annual NACAC National Conference
  • Serve as the Executive Committee Liaison to a MACAC standing committee
  • Serve on the Finance Committee
  • Serve as an Executive Committee member
  • Represent MACAC at the NACAC National Conference, membership meetings, LDI and Presidents’ Council meetings throughout the year
  • Serve as the alternate delegate for MACAC at the Assembly held at the annual NACAC National Conference
  • Attend all MACAC Executive Committee and Board meetings
  • Assist the president in preparing annual reports for MACAC and NACAC
  • Assume responsibilities as directed by the President
  • Chair ad-hoc committee(s) of MACAC as applicable and at the discretion of the president

The MACAC President shall be the principal elected officer of MACAC and shall:
Be a member of NACAC

  • Call and preside at meetings of the MACAC Executive Committee, MACAC Board, and the Annual Membership Meeting at the Spring Conference and Membership meeting at the National Conference in the fall
  • Serve as the official spokesperson for the association, with the right to delegate this responsibility
  • Represent MACAC at NACAC LDI and Presidents’ Council meetings throughout the year
  • Appoint eligible persons to replace any vacancies that occur in the committees of the Association during his/her term, subject to the approval of the Board of Directors
  • Appoint persons to serve on special committees, which shall include task forces, panels and other bodies, subject to the approval of the Board of Directors
  • Appoint an eligible person to replace a vacancy in an unexpired term of an elected position, subject to the approval of the Executive Committee in consultation with the Governance and Nominating Committee
  • Serve as an active member of the Finance Committee
  • Serve as an ex-officio, non-voting member of all committees
  • Serve as the Executive Board Liaison to a MACAC standing committee
  • Prepare an agenda for the general meetings
  • Conduct meetings of the Executive Board in a manner that will assure that the focus of board meetings remains permanently a matter of policy
  • Prepare an annual report to the Executive Director of the NACAC
  • Serve as a delegate for MACAC at the Assembly held at the annual NACAC National Conference
  • Prepare annual reports for MACAC and NACAC
  • Facilitate quarterly Partnership Roundtable meetings
  • Assume or delegate such other responsibilities as deemed appropriate to advancing MACAC’s mission
  • Determine who, of those individuals in the presidential cycle, shall serve, and for what term length (1-, 2-, or 3-yr term), on the College Knowledge Month Steering Committee of the MN Department of Education

The MACAC Past President shall serve as chair of the Governance and Nominating Committee. The Past President shall:
  • Be a member of NACAC
  • Call and preside over the Governance and Nominating Committee meetings
  • Prepare ballots for the general membership's votes at the annual conference; prepare a separate ballot for NACAC Assembly Delegate election
  • Serve as the Executive Committee Liaison to a MACAC standing committee
  • Serve as Chief Delegate to the NACAC Assembly
  • Serve on the Finance Committee
  • Attend all MACAC Executive Committee and Board meetings
  • Serve as trainer/mentor of new Executive Board members and president
  • Serve as chair of MACAC Leadership Development Program; facilitate application and selection process, facilitate selection of faculty, serve as liaison to contracted leadership consultant
  • Serve as principal contact to signature educational sponsor(s) of MACAC
  • Chair MACAC Legacy Grant Committee
  • Assume responsibilities as directed by the President


The MACAC Secretary shall:

  • Be responsible for the records of the association
  • Record the minutes of all meetings of the general membership, the MACAC Executive Committee and the Board
  • Distribute the minutes to all MACAC Board members as soon as possible after each meeting
  • Send out necessary notices of board activities including meeting dates and agendas
  • Prepare minutes from the business meeting of the previous Annual Conference for inclusion in the current conference Annual Report
  • Gather year-end reports from committee chairs and elected officials and create the annual report for distribution at the annual meeting
  • Assume responsibilities as directed by the President
  • Serve as the Executive Board Liaison to a MACAC standing committee
  • Responsible for Annual Report

The MACAC Chief Financial Officer shall:

  • Attend all Executive Committee and Board meetings
  • Serve as Ad-Hoc Finance Committee co-chair
  • Prepare a Treasurer's report for each Executive Committee and Board meeting indicating the revenue and expenditures to date
  • Keep accurate and complete financial records
  • Prepare a financial report for presentation to the general membership at the MACAC Annual Conference
  • Chair the Finance Committee and thereby coordinate the financial operations of MACAC, prepare an annual budget, assure sound fiscal policy and the economic prosperity of MACAC
  • Update the responsibilities of the Treasurer and Treasurer-Elect and MACAC's financial policies as directed by the President and the Board
  • Has signing power for MACAC accounts
  • Assume other responsibilities as assigned by the President
  • Serve as the Executive Board Liaison to a MACAC standing committee
The MACAC Treasurer shall:
  • Attend all Executive Committee and Board meetings
  • Serve as Ad-Hoc Finance Committee co-chair
  • Prepare a Treasurer's report for each Executive Committee and Board meeting indicating the revenue and expenditures to date
  • Keep accurate and complete financial records
  • Prepare a financial report for presentation to the general membership at the MACAC Annual Conference
  • Chair the Finance Committee and thereby coordinate the financial operations of MACAC, prepare an annual budget, assure sound fiscal policy and the economic prosperity of MACAC
  • Update the responsibilities of the Treasurer and Treasurer-Elect and MACAC's financial policies as directed by the President and the Board
  • Has signing power for MACAC accounts
  • Assume other responsibilities as assigned by the President
  • Serve as the Executive Board Liaison to a MACAC standing committee

The MACAC Treasurer-Elect shall:

  • Receive and record payment of annual dues and/or MEF fees by individual member institutions from the MEF coordinator
  • Serve as Ad-Hoc Finance Committee co-chair
  • Receive and record payments made by exhibitors
  • Deposit all funds received in a timely manner into appropriate MACAC accounts
  • Upon receipt of appropriate documentation, pay all bills and reimburse covered expenses of MACAC board members and committee members in a timely manner
  • Upon receipt of appropriate documentation, pay all advance requests in a timely manner
  • Assume duties of the Treasurer in the absence of the Treasurer
  • Serve as a candidate for the Treasurer position after the first year of a two-year appointment
  • Has signing power for MACAC accounts
  • Attend all Executive Committee and Board meetings
  • Assume other responsibilities as assigned by the President
  • Serve as the Executive Board Liaison to a MACAC standing committee

Delegates shall:

  • Represent MACAC at the NACAC National Conference Assembly meetings
  • Report the Assembly's activities to the general membership during the conference
  • Report to the MACAC Board on the Assembly decisions
  • Attend MACAC Board meetings
  • Serve as the Executive Board Liaison to a MACAC standing committee
  • Assist the MACAC Board planning conferences or special events when needed
  • Serve as the Executive Board Liaison to a MACAC standing committee
  • MACAC members serving as delegates to the national conference assembly must be voting members of NACAC. The Chief delegate is the MACAC Past President.

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